There is no standardized regulation on what exactly a risk assessment must look like. Unfortunately, we are currently unable to offer you a digital solution for universities. We provide you with templates that are common, simple and self-explanatory.

We would also be happy to advise you on site - please arrange an appointment with us. email

• Blank documentation sheet for a technical area
• Hazard catalog
• associated proposed measures

The documentation sheet is the actual document for the risk assessment.
The following explains how to fill it out:

1. Define the work area (e.g. workshop).
2. Column 1: Activity
   Enter an activity in column 1 (e.g. "Grinding on grindstone"). Ask your employees or the safety officer about the usual activities. Set priorities. Start with the activity with the highest accident risk (as estimated by you).
3. Column 2: Hazards
   Now go through the generic terms (column 1) in the list of hazards point by point according to the respective activity. If a type of hazard applies to the activity to be assessed, enter the appropriate sub-item (e.g. "Uncontrolled moving parts") in the "Hazards" column of the documentation sheet. Also note special operating conditions, such as hazards during maintenance or repair.
4. Column 3: Measures
   The list of possible proposed measures provides you with initial suggestions for measures. Using the number from the Hazard catalog list, select a proposed measure from the corresponding line that appears suitable for your specific problem. Technical measures are preferable to organizational or personnel measures. Enter this or another measure that seems optimal in the fourth column of the documentation sheet. Check whether the selected measure can eliminate the identified hazard or whether new hazards arise as a result of this measure. The measures listed do not apply to every type of activity; in some cases they can only provide possible solutions. Develop your own solutions.
5. Column 4: Deadline
   The deadlines column of the documentation sheet should make it clear that the person responsible sets priorities. For example, if the "probability of occurrence" of the hazard "fall from height" is low, there is still a need for immediate action, as the "level of damage" could be a fatal accident. Other deadlines, such as maintenance, result from the list of systems and equipment. This column should be completed by the person responsible, but at least together with them.
6. Column 5: Acting person
   In the acting person column, the names of the persons selected to carry out the work are specified. They must be sufficiently qualified and authorized for the task (selection obligation). Any necessary funding must also be secured. This column should be completed by the person responsible.
7. Column 6: Completed on:
   Once the measure has been implemented and has proven itself in practice (obligation to check), the column must be completed with a signature and date.

Notes:

The risk assessment document remains in your area. In the event of inspections and following incidents, the document may be requested by the university management, the responsible Department 7, the supervisory authority, the accident insurance institution and the investigating authorities. A risk assessment is to be understood as an improvement process. As the person responsible, you must constantly revise these sheets, especially after changes to the work process, new employees or machines. In the event of unsafe conditions that do not fall within your area of responsibility, you are obliged to report them to the competent authority.